Department Secretary - Ortho

Company: Carilion Clinic
Location: Roanoke
Posted on: January 26, 2023

Job Description:

Roanoke ,VA, US, 24016

Job Summary

Take this rare opportunity to apply your skills to a dynamic new setting. Keep vital teams organized, informed, and fully prepared to succeed.
At Carilion Clinic, our team secretarial and administrative support in a forward-thinking environment. You will thrive through extensive training, supportive leaders and potential for advancement. Carilion offers comprehensive benefits, paid time off, and tuition options. Join a team where your skills and ideas will make a difference in the health of our patients and the communities we live in.

The Department Secretary performs secretarial and administrative support for multiple individuals within the department. Responsibilities of the department secretary include basic secretarial support, such as typing correspondence, managing files, screening phone calls, distributing mail and other related duties.
Administrative duties may also include the processing, tracking and management of data related to Accounts Payable, Payroll and Attendance, taking minutes, as well as the management of reports specific to the department.

The job duties of the Department Secretary inlcude, but are not limited to, the following:

• Answers telephone in a timely manner and ensures proper transfer of calls to the appropriate staff. Directs inquiries as appropriate.
• Receives and distributes mail/faxes/electronic notifications. Distributes employee paychecks.
• Composes and types letters and correspondence with minimal errors in a timely manner. May record meeting minutes.
• Establishes and maintains confidential files and records.
• Maintains and orders office supplies. Works with vendors to ensure maintenance of general office equipment.
• Greets and assists visitors in a professional manner.
• Schedules appointments and coordinates arrangements for meetings, conferences and travel.
• Proofreads documents, correspondence and reports prepared by self or others.
• Prepares routine and non-routine special reports, including gathering and summarizing data.
• Processes department purchases and ensures invoices are sent to Accounts Payable.
  
  Minimum Qualifications
  
  Education: High School Graduate or GED. 2-year business or secretarial school preferred.
  
  Experience: 2 years of secretarial work experience required.
  
  Other: Excellent written and verbal communication skills, with appropriate use of grammar, spelling and/or punctuation. Knowledge of office procedures and equipment. Must demonstrate strong organizational skills and be self-motivated. Strong PC software skills in word processing, spreadsheets, database and presentation software required (e.g., Microsoft Office Suite). Business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. may be required based on departmental needs.
  
  About Carilion
  
  This is Carilion Clinic ...
  
  An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.
  
  Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.
  
  Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.
  
  Requisition Number: 130715
  Employment Status: Full time
  Location: Carilion Clinic Orthopaedic Surgery - Riverside (Institute for Orthopaedics and Neurosciences)
  Shift: Day
  Shift Details: M-F 8am-5pm
  Recruiter: EMILY F ALLEN
  Recruiter Phone:
  Recruiter Email: efallen@carilionclinic.org
  For more information, contact the HR Service Center at 1-800-599-2537.
  
  Equal Opportunity Employer
  
  Minorities/Females/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
  
  Carilion Clinic is a drug-free workplace.
  
  
  
  Please see job description
  
  
  
  PI201775075

Keywords: Carilion Clinic, Roanoke , Department Secretary - Ortho, Administration, Clerical , Roanoke, Virginia