Administrative Coordinator - Urology
Company: Carilion Clinic
Posted on: January 27, 2023
Roanoke ,VA, US, 24018
How You'll Help Transform Healthcare:
Take this rare job opportunity to apply your skills to a dynamic
new setting. Keep vital teams organized, informed, and fully
prepared to succeed. At Carilion Clinic, our team provides
administrative support in a forward-thinking environment. You will
thrive through extensive training, supportive leaders and potential
for advancement. Carilion offers comprehensive benefits, paid time
off, and tuition options. Join a team where your skills and ideas
will make a difference in the health of our patients and the
communities we live in.
The Administrative Coordinator provides administrative, scheduling,
and customer service support to the Department, administrative
staff, QM and clinical staff, to assure quality, efficient and cost
The job duties of the Administrative Coordinator include, but are
not limited to, the following:
- Serves as a resource for Senior Director, Unit Directors,
Manager, QM and ED Educators. Provides direction, answers questions
and resolves concerns, making appropriate recommendations for
resources and contacts as needed.
- Facilitates payroll processes for clinical staff using KRONOS.
Tracks clinical staff vacation time and enters hours into
time/attendance system. Ensure accuracy of data and collaborates
with system payroll representatives.
- Collaborates with Educators and management to facilitate
licensed clinical staff licensure and regulatory compliance.
- Maintains databases and files, and effectively communicates
with Senior Director, management team, Educators, and QM.
- Participates in project management activities as assigned,
including provision of clerical duties or higher level involvement
such as coordination of processes or events. May coordinate meeting
rooms, catering, information, invitations, and appointments for
- Provides technical support. Utilizes computer skills to create
and maintain databases, spreadsheet files, PowerPoint
presentations, QM data, and graphs, ensuring accuracy, production
and distribution. Collaborates with the data analyst on specialized
projects to meet project deadlines.
- Composes and/or types correspondence. Provides support for
production of a variety of written materials including agendas,
minutes, and reports. Prepares monthly reports and assists in
maintenance of physician contracts. Keeps files and reports in a
- Possess excellent customer service and communication skills to
work in a highly dynamic environment.
What We Require:
Education: Associate degree or equivalent combination of education
or equivalent 4 years of experience required.
Experience: Two years experience in data collection and analysis
and/or advanced secretarial support required. Experience in
emergency services or physician practice setting preferred.
Other Minimum Qualifications: Advanced computer skills with
knowledge of a variety of software programs, including Microsoft
word, Excel, Access, word processing, spreadsheets and presentation
or database software. Excellent communications and organizational
This is Carilion Clinic ...
An organization where innovation happens, collaboration is expected
and ideas are valued. A not-for-profit, mission-driven health
system built on progress and partnerships. A courageous team that
is always learning, never discouraged and forever curious.
Headquartered in Roanoke, Va., you will find a robust system of
award winning hospitals, Level 1 and 3 trauma centers, Level 3
NICU, Institute of Orthopedics and Neurosciences, multi-specialty
physician practices, and The Virginia Tech Carilion School of
Medicine and Research Institute.
Carilion is where you can make your own path, make new discoveries
and, most importantly, make a difference. Here, in a place where
the air is clean, people are kind and life is good. Make your
tomorrow with us.
Requisition Number: 138572
Employment Status: Full time
Location: Jefferson Surgical Urology - Fallowater
Shift Details: M-F 8:30 AM - 5 PM
Recruiter: EMILY F ALLEN
Recruiter Email: firstname.lastname@example.org
For more information, contact the HR Service Center at
Equal Opportunity Employer
Minorities/Females/Protected Veterans/Individuals with
Disabilities/Sexual Orientation/Gender Identity
Carilion Clinic is a drug-free workplace.
Please see job description
Keywords: Carilion Clinic, Roanoke , Administrative Coordinator - Urology, Administration, Clerical , Roanoke, Virginia
Didn't find what you're looking for? Search again!