Department Secretary - Carilion Clinic Foundation - FLEX
Company: Carilion Clinic
Location: Roanoke
Posted on: April 24, 2024
Job Description:
How You'll Help Transform Healthcare:**This position is located
at the Fralin Center**This position is FLEX; working hours between
Monday-Friday Here is the opportunity to apply your skills in a
dynamic new environment defined by a deep commitment to your
personal well-being and professional development. We believe that
by fostering a supportive and empowering work culture, we can
create a positive impact in the world and achieve our goals
together.As a vital member on our team, you'll play an important
role by providing administrative support for multiple individuals
within the department, such as typing correspondence, managing
files, screening phone calls and maintain/managing calendars. The
job duties of the Department Secretary inlcude, but are not limited
to, the following:
- Answer the telephone in a timely manner and ensure proper
transfer of calls to the appropriate staff.
- Receive and distribute mail/fax/electronic notifications.
- Compose and type letters and correspondence with minimal errors
in a timely manner.
- Establish and maintain confidential files and records.
- Maintain and order office supplies. Work with vendors to ensure
maintenance of general office equipment.
- Greet and assist visitors in a professional manner.
- Schedule appointments and coordinate arrangements for meetings,
conferences and travel.
- Proofread documents, correspondence and reports prepared by
self or others.
- Prepare routine and non-routine special reports, including
gathering and summarizing data.
- Process department purchases and ensure invoices are sent to
Accounts Payable.What We Require:
- High school diploma or GED
- Two years of secretarial work experience (preferred)
- Knowledge of office procedures and equipment
- Excellent organization and time management skills
- Effective interpersonal, communication, and teamwork
skills
- Skills related to automated computer systems
- Excellent written and verbal communication skills, with
appropriate use of grammar, spelling and/or punctuation
- Business writing skills with the ability to compose documents,
including correspondence, agendas, minutes, and reports may be
required based on departmental needs
- Strong organizational skills and be self-motivated. About
CarilionThis is Carilion Clinic ...An organization where innovation
happens, collaboration is expected and ideas are valued. A
not-for-profit, mission-driven health system built on progress and
partnerships. A courageous team that is always learning, never
discouraged and forever curious.Headquartered in Roanoke, Va., you
will find a robust system of award winning hospitals, Level 1 and 3
trauma centers, Level 3 NICU, Institute of Orthopedics and
Neurosciences, multi-specialty physician practices, and The
Virginia Tech Carilion School of Medicine and Research
Institute.Carilion is where you can make your own path, make new
discoveries and, most importantly, make a difference. Here, in a
place where the air is clean, people are kind and life is good.
Make your tomorrow with us. Requisition Number: 145270 Employment
Status: Flex Location: Fralin Center Shift: Day Shift Details:
Monday-FridayRecruiter: SARAH R BOSWELLRecruiter Email:
srboswell@carilionclinic.orgFor more information, contact the HR
Service Center at 1-800-599-2537.Equal Opportunity
EmployerMinorities/Females/Protected Veterans/Individuals with
Disabilities/Sexual Orientation/Gender IdentityCarilion Clinic is a
drug-free workplace. Please see job descriptionPI239795247
Keywords: Carilion Clinic, Roanoke , Department Secretary - Carilion Clinic Foundation - FLEX, Administration, Clerical , Roanoke, Virginia
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