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Director of Alumni Engagement

Company: Washington and Lee University
Location: Lexington
Posted on: September 24, 2022

Job Description:

Job Description: Reporting directly to the Executive Director of Alumni and Career Services, the Director of Alumni Engagement oversees the university's U.S. and U.K. based alumni chapters, reunion programs, and affinity programs. The Director of Alumni Engagement works with the university's Alumni Board of Directors and the Office of University Advancement to keep alumni connected and engaged with the university. The Director provides creative and structural vision for Alumni Engagement programs, in addition to operational oversight.Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.Essential Functions:Responsible for all aspects of running one international and approximately 70 domestic alumni chapters which are led locally by over 600 volunteers. Oversight for planning and execution of 300 annual chapter events including conceptualization, planning, budgeting, promotion and evaluation.Supervise employees responsible for reunions, affinity programs, and chapter events. Manages the Assistant Director of Chapter Operations who provides ongoing communication, guidance, and oversight, to alumni chapter leadership on chapter development and operations. Manages employees responsible for affinity programming. Works with Alumni Engagement staff and the Executive Director to build a best in class affinity engagement platform.Oversee chapter communications including newsletters, dues notices, presidential correspondences, and event invitations. Develop and maintain guidelines, expectations, and criteria for chapter and volunteer leadership, activities, communications and goals. Develop and maintain a Chapter Health Score to measures chapter health/success and identify chapters in need. Evaluate requests to form new chapters and decide if current chapters should be inactivated.Travel to support chapter volunteers, chapter activities, and as serve as a university spokesperson. Set specific annual goals for chapters, provide direction for local leader's success, and evaluate progress. Facilitate chapter meetings as a strategic initiative when needed. Create and run annual New Chapter Event competition to foster creativity and spur programming variety. Coordinate guest faculty and administrator speakers from campus to participate in chapter events throughout the year.Coordinate the annual Chapter Leadership Conference with Alumni Engagement staff. Conduct quarterly leadership webinars on topics revolving around current University news and chapter operations. Identify, cultivate, and train new chapter volunteers. Develop and maintain Chapter of the Year program and run volunteer recognition programs.Manage budgets for Chapter Programming, Faculty Travel, and Chapter Leadership Conference. Administer Chapter Programming Calendar to coordinate all details of activities for all chapters. Maintain Chapter Activity report.Manage the Associate Director of Alumni Engagement responsible for reunions and major campus events, which include: Young Alumni Weekend, Five Star Festival, Spring Alumni Weekends, and others.Perform detailed analysis of current Alumni Board make-up and outline needs for the Selection Committee through annual candidate analysis and selection. Support Alumni Board initiatives through chapter activities including career and networking developments and diversity and inclusion initiatives.Foster relationships within the W community (alumni, students, faculty, staff, parents, friends, and donors) on and off campus. Collaborate with academic programs on engagement opportunities within alumni communities, including: Williams School, Theater, Dance, Choral, Shepherd Program Alternative Breaks, Athletics. Contribute to the W Magazine "Chapters Corner" column.Direct national and regional programming with alumni affinity groups. Coordinate with the Director of Career and Professional Development (CPD) on career related affinity groups. Collaborate with development to ensure maximum alumni engagement in all affinity programming.Represent Alumni Engagement on the Campus DEI committee and collaborate with CPD's Diversity Lead around broader DEI efforts.Other duties as assigned.Work Schedule: 8:30am-4:30pm, M-F; Occasional nights and weekends required.Minimum Pay: $93,222 - Pay Commensurate with ExperienceMinimum Qualifications: Bachelor's Degree and minimum 7 years' relevant work experience. Advanced communication and interpersonal skills with a demonstrated ability to work collaboratively and courteously with colleagues throughout the University, alumni, other constituents and the public. A collaborative and flexible approach to establishing strong professional relationships, internally and externally is essential. Proficient in Email, Box, Excel, Word, Skype, Hustle, and budget planning. Comfortable and experienced in external customer relations work. Willing to travel and be out of town for up to 50 weekdays annually.Application Instructions: Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references.External Applicants: Application instructions for external applicants are located on the jobs.wlu.edu or here.Current W Employees: Apply from your existing Workday account. Instructions are located at jobs.wlu.edu or here.Physical Requirements:Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.Grasping: Applying pressure to an object with the fingers and palm.Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.Working Conditions: The worker is not substantially exposed to adverse environmental conditions.Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Position Type: Exempt, Full Time, Benefit EligibleThe university requires employees to become fully vaccinated for COVID-19, including a minimum of one booster. New employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Keywords: Washington and Lee University, Roanoke , Director of Alumni Engagement, Executive , Lexington, Virginia

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