Grants & Contract Manager, Office of Research and Sponsored Programs
Company: Wake Forest University
Location: Winston Salem
Posted on: May 4, 2024
Job Description:
Application Instructions:External Applicants: Please upload your
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upload section at the bottom of the My Experience application page.
Use the Select Files button to add multiple documents including
your cover letter and supporting documents. The My Experience page
is the only opportunity to add your cover letter and supporting
document attachments. You will not be able to modify your
application after you submit it. Current Employees: Apply from your
existing Workday account. Do not apply from the website. Log in to
Workday. Click on the Jobs Hub and select Browse Jobs. Locate the
position and click Apply. Update your Education and Job History.**
Cover letter required for all positions and optional for
facilities, campus services, and hospitality positions unless
otherwise specified.Job Description SummaryThe Grants and Contracts
Manager works independently and provides administrative and
financial support to research active faculty in the primary
departments of Computer Science, Mathematics, Psychology and
Statistics with assignments to other research active faculty as
needed; coordinates research staff and general administrative
functions to include monitoring research program budgets and
business affairs, managing research personnel matters, and
interpreting policies and procedures. Provides both pre- and
post-grant support for individual faculty and is knowledgeable and
responsive to faculty regarding budget and proposal preparation and
award administration. Proactively reviews budgets and identifies
issues or potential problems. Applies analytical and
problem-solving techniques to business affairs including financial
and human resource matters related to sponsored research.Job
DescriptionEssential Functions:
- Manages all faculty grant, indirect, and start-up funds.
Maintains and reconciles detailed budgets for accounts; advises
and/or determines which expenditures are within budget guidelines;
informs management of irregularities and proceeds with corrective
action.
- Facilitates proposal writers as they identify future grant
opportunities. Aids in determining appropriate guidelines, and
regulatory requirements. Works with faculty members to prepare
budgets and navigate other requirements. Serves as department
liaison to the Office of Research and Sponsored Projects, both for
the department and individual faculty members.
- Understands and complies with university accounting policies
and procedures.
- Assists in compiling reports regarding study operations and
progress for internal and external stakeholders, including
faculty/staff, Research & Sponsored Programs, IRB, and/or study
sponsors.
- Coordinates research personnel actions with Human Resources
with regards to job postings, hiring, termination, and employee
training. Coordinates graduate student pay with the department
graduate program director and with the Graduate School Office.
Maintains awareness of graduate stipend levels and other fees.
Maintains records documenting research employees' salaries and
other HR issues such as job postings and terminations. Serves as
liaison to the HR department with regards to research personnel
issues on behalf of the department.
- Understands process and implements appropriate action for
faculty summer salary payments and course buyouts.
- Coordinates time and effort reporting process.
- Oversees the system for receipt, processing and approval of
invoices and expenditure requests through the department to
Financial Services, including University P-Card purchases.
- Prepares monthly operating financial reports for research funds
that had activity since the last report; conducts forecasting and
budget planning for year-end projections.
- Serves as liaison between the department and the Procurement
Department, Financial Services, Human Resources and Financial Aid
(with respect to student employment). Ensures the department
follows policies and procedures as set forth by other WFU
administrative departments.
- Oversees preparation of monthly journal entries for
reallocating or correcting expenses and maintains documentation.
- Assists in gathering information for review and negotiation of
maintenance contracts related to services provided to and for the
equipment supported by sponsored program funds. Tracks and monitors
maintenance coverage periods, contract dates, invoice due dates and
amounts due.
- Assists with the monitoring of royalty payments from
Intellectual Property held by research faculty. Works with Wake
Forest Innovations, the office in charge of managing university IP,
and Financial Services as appropriate.Required Education,
Knowledge, Skills, Abilities:
- Bachelor's degree in business or related field plus two years
progressively more responsible accounting/management experience is
preferred, however, an equivalent combination of education and
experience will be reviewed and considered.
- Knowledge of office and administrative practices and
principles.
- Knowledge and skills in accounting and budget
preparation/management.
- Knowledge and skill in financial reporting, comparisons,
impacts, and/or projections.
- Proficiency in MS Word and MS Excel.
- Well-developed planning, administrative, and project management
skills; ability to establish goals, prioritize tasks, and mobilize
resources in a time-critical environment.
- Strong interpersonal skills; excellent communication skills,
both verbally and in writing, including proficiency in business and
scientific writing. Ability to develop and nurture relationships
with individuals/organizations having diverse professional
expertise.
- Ability to proactively respond to grant budgeting issues and
needs.
- Ability to solve problems and make decisions.
- Ability to analyze and interpret policy and procedural
questions.Preferred Education, Knowledge, Skills, Abilities:
- Experience with federal grants submission and processing.
- Experience with Cayuse 424 and SP or other electronic research
administration system.
- Experience with Workday.
- CRA, CPRA, or CFRA preferred.Accountabilities:
- Responsible for their own work.
- Budgetary responsibilities.Physical Requirements:
- Work primarily involves sitting/standing, communicating with
others to exchange information, operating a computer, and
addressing the accuracy, neatness, and thoroughness of the work
assigned.Environmental Conditions: n/aNote:This position profile
identifies the key responsibilities and expectations for
performance. It cannot encompass all specific job tasks that an
employee may be required to perform. Employees are required to
follow any other job-related instructions and perform job-related
duties as may be reasonably assigned by the employee's
supervisor.To help provide a safe learning and living community,
Wake Forest University conducts background investigations and drug
screens for all final candidates being considered for
employment.Wake Forest seeks to recruit and retain a diverse
workforce and encourages qualified candidates across all group
demographics to apply.Wake Forest University is committed to
providing access and reasonable accommodation in employment for
individuals with disabilities.Additional Job DescriptionTime Type
RequirementFull timeNote to Applicant:This position profile
identifies the key responsibilities and expectations for
performance. It cannot encompass all specific job tasks that an
employee may be required to perform. Employees are required to
follow any other job-related instructions and perform job-related
duties as may be reasonably assigned by his/her supervisor.In order
to provide a safe and productive learning and living community,
Wake Forest University conducts background investigations and drug
screens for all final staff candidates being considered for
employment.WakeForestseeks to recruit and retain a diverse
workforce while promoting an inclusive work environment committed
to excellence in the spirit of Pro Humanitate.In adherence with
applicable laws and as provided by University policies, the
University prohibits discrimination in its employment practices on
thebasis of race, color, religion, national origin, sex, age,
sexual orientation, gender identity and expression, genetic
information, disability and veteran statusandencourages qualified
candidates across all group demographics to apply.
Keywords: Wake Forest University, Roanoke , Grants & Contract Manager, Office of Research and Sponsored Programs, Executive , Winston Salem, Virginia
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