RoanokeRecruiter Since 2001
the smart solution for Roanoke jobs

Accounts Payable/Accounting Associate

Company: Alleghany Highlands Community Services
Location: Covington
Posted on: June 12, 2021

Job Description:

The primary focus of the job is processing all payments for the agency while maintaining positive working relationships with numerous staff/external vendors. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Assists staff with accounting functions and month end closings. Ensures timely payment processing. There is an immense amount of follow-up effort to collect proper documentation and obtain needed payment approvals from both internal & external sources.

Reviewing, updating, maintaining, tracking and evaluating all agency Contracts and Business Associate agreements which includes drafting new contracts between AHCS and outside entities; ensuring compliance with DBHDS contract development and administration requirements, as well as appropriate legal language; assisting with clarifying contract requirements and resolving any conflicts; and maintaining these documents in a central location for easy access by agency staff and auditors.

Backup for reception area to ensure seamless operations, organized workflow, and a courteous presentation of the agency

Minimum Requirements

Knowledge, Skills and Abilities:

1. Proficiency in Microsoft Office, Adobe PDF conversion software, and accounting applications.

2. Demonstrated knowledge and skills in Accounts Payable processes and procedures.

3. Attention to detail and accuracy. Ability to prioritize and balance multiple tasks.

4. Excellent oral and written communication skills; ability to communicate with staff and all levels within the Organization.

5. Must be able to compile, analyze, and evaluate data to ensure payment accuracy and proper expense recognition.

6. Provide guidance and support as needed internally and externally with vendors.

7. Good interpersonal skills and a team player.

Education: High school diploma required. Associate's degree preferred. Equivalent experience required.

Experience: Considerable work experience in accounting, must understand the accounting process and processing accounts payable.

Licensure/Certifications: None.

Essential Functions

% of Time

1. Processes and completes incoming invoices and reimbursement requests for filing and to submit to appropriate personnel for approval to make timely payments for AHCS. Review Accounts Payable transactions to ensure correct expense recognition as it feeds through the General Ledger. Maintain and review tracking spreadsheets for monthly vendor invoices and maintains Agency credit card listing. Handles vendor correspondence, W-9 forms and maintains vendor files. Investigates and resolves issues associated with processing invoices, and researches/resolves a variety of routine internal and external inquires. Prepares 1099 forms.

65

2. Reviewing, updating, maintaining, tracking and evaluating all agency Contracts and Business Associate agreements which includes drafting new contracts between AHCS and outside entities; ensuring compliance with DBHDS contract development and administration requirements, as well as appropriate legal language; assisting with clarifying contract requirements and resolving any conflicts; and maintaining these documents in a central location for easy access by agency staff and auditors.

10

3. Track and audit Petty Cash agency dollars; audit boxes for custodial changes on a quarterly basis. Audit consumer funds quarterly and end of fiscal year.

5

4. Maintains inventory log and ensures assets are appropriately tagged. Completes annual inventory audit and revises listings.

5

5. Maintains monthly recurring batch for journal entries and accounts payable. This includes set up and maintenance of pre-paid expenses.

5

6. Maintains sales tax-exempt forms for the Agency and with external vendors.

5

7. Other duties as assigned by Finance Manager, including back-up for reception area, to ensure seamless operations, organized workflow, and a courteous presentation of the Agency.

5

Total

100%

Keywords: Alleghany Highlands Community Services, Roanoke , Accounts Payable/Accounting Associate, Other , Covington, Virginia

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Log In or Create An Account

Get the latest Virginia jobs by following @recnetVA on Twitter!

Roanoke RSS job feeds